Scarcroft Village Leeds
Scarcroft Village Leeds

SCARCROFT PARISH COUNCIL

Minutes of the Annual Meeting of the Council held on Monday 20thMay 2019

at the Village Hall, Scarcroft at 6.30pm

PRESENT: Councillors: R Angus(Chair)R Middleton, A Marshall, P Campbell, P Thompson

IN ATTENDANCE:       G P Carter (Clerk)

  1.  

ELECTION OF CHAIRMAN FOR 2018/19 and ACCEPTANCE OF OFFICE

Cllr Murray was elected in absentia and it was resolved to accept her signature in confirmation at the meeting in June. Cllr Angus agreed to chair the meeting.

Action

 

 

 

  1.  

ELECTION OF VICE- CHAIRMAN FOR 2018/19 and ACCEPTANCE OF OFFICE

Cllr Goodall was elected in absentia and it was resolved to accept his signature in confirmation in June.

 

  1.  

PUBLIC REPRESENTATIONS

None made

 

  1.  

APOLOGIES FOR ABSENCE

Apologies were received from Cllrs Murray, Goodall

 

  1.  

DECLARATIONS OF INTEREST AND CONSIDERATION OF DISPENSATIONS

None made

 

  1.  

POLICE

The police hadprovided a written report which showed that in April there had been reports of 3 x domestic burglary.Police have also warned that other nearby villages have suffered higher volumes of crime including daytime burglaries.Their advice is to ensure you use your burglar alarm when your house is unoccupied.

 

  1.  

TO CONSIDER APPROVAL of MINUTES of the MEETING held on Monday 15thApril 2019 at 8.00pm

Minutes approved and signed as a true record by the Chairman

 

  1.  

PLANNING

a. 19/01971/FU/NE - The Chalet Wetherby Road- Two storey infill extension to rear – no comments

b. 19/02161/FU/NE - 1 Eversley View - First floor side extension; porch to front – no comments

c. 19/02593/FU/NE - 14 Fern Chase- Two storey side extension; single storey front extension – no comments

d. 19/02493/FU/NE – Silver Birches – no comments

 

 

  1.  

ORGANISATIONAL MATTERS

  1. Resolved topurchase 2 new wooden benches for playground, and to meet appropriate costs for securing in the playground.
  2. Resolved not to plant a hedge in playground along fence near road, but to speak to gardener re bulbs/shrubs instead.
  3. Resolved to make further enquiries about a new website design
  4. Resolved to adopt a Security Incident Policy, required to meet GDPR
  5. Resolved to appoint Cllrs Murray and Marshall as representatives to YLCA branch meetings
  6. Resolved to meet revised costs for refurbishing phone box
  7. Resolved to make further enquiries re rubber track surface for playground
  8. Resolved to purchase grass matting for track to gate in playground
  9. Resolved to relocate waste bin in playground

 

 

Clerk

 

 

 

 

RA

 

 

 

 

 

RA

  1.  

FINANCE 

FINANCE 

  1. Resolved to pay accounts presented

G P Carter       Salary Clerk May

£568.29

G P Carter    Replacement  defib pads       £91.80

LexisNexis    LC Administration guide         

£110.99

 G P Carter    Gift vouchers                      £104.00

CMS                    Annual Report 2018/19    £1143.60

 A A Thomas       Internal Audit 2018/19    £79.95

Came & Co        Insurance 2018/19           £1816.07

CPRE membership 2019

£36.00

A Y Ground Grass cutting etc                   £90.00

  1. Receipts noted
  2. Balances noted

 

  1.  

VILLAGE MATTERS

  1. Resolved to contact Woodland trust about formalising the existing tracks in Scarcroft Woods and to create some signage showing tracks etc.
  2. Received a verbal update on title deed review of village hall, which stated there was no legal reason why the land could not be sold if the PC decided to.
  3. Resolved to instruct an architect to produce a scheme drawing for potential future usage of village hall site, at a cost of £1250 +VAT

 

 

Clerk

 

 

 

 

RA

  1.  

NEXT MEETING

There being no further business, the meeting closed at 7.52pm.Thenext meeting will be on 17.6.19at 8pm.

 

 

 

 

………………………………………………………………………….   Chair

                                                      …………………………..   Date